If you are new to ShowSubmit please read this first.
The advantage of registering and having your own account is access to your entry history. You will be able to view past entries, acceptance status, download documents, and view prospectuses for past and current shows you’ve entered. For the current show, you may edit your entry as much as needed, up until the deadline.
Before proceeding, click this link for a quick guide to the entry process: Entry Guide
Eligibility
Open to all artists, original work only: no copies, giclée copies of paintings, or class/workshop pieces.
The Guild will be accepting works in the following 3 categories:
Painting Includes mixed media, collage, digital art, print making, and drawing.
Sculpture Additive and Subtractive including wood, glass, ceramic, metal, paper, and fabric (fiber art, weaving, and quilting), and any combination of the above.
Photography Original work of the submitting artist. For composite images, none to be produced by others. All entries must have originated with a camera, whatever enhancements are made.
A phone that takes pictures is a camera – allowed;
A computer generated image is not a camera – not allowed;
A stock photo is a photo taken by someone else – not allowed.
Any entry in the photography category that contains AI generated images or objects (for example, those that may be produced by the AI software recently included in Photoshop) is not allowed.
Collaborative Entry
Entries created in collaboration with another artist are acceptable. However, the entry will be considered as one entry for only ONE artist and will count towards the total allowable entries for that artist. Additionally, in the event the collaborative entry is accepted and receives an award, only one medal will be presented. Only that artist's name will be displayed online. However, for the live Gallery show in Shrewbury, including both names may be considered.
Multi-part Entry
An artist may submit a multi-part entry, such as a diptych or triptych, as in telling a story, or related subject matter. In this case, the group will count as a single entry, will be displayed together with one title tag, will have one sale price for the complete group, and cannot be separated for sale. The group together must not exceed 48″ on any side, including the frames. The JPG submitted must be a photo of the group together.
Artwork previously shown at the Guild will not be accepted.
The committee has the right to reject objectionable and non-conforming images.
Entry Procedure
All entries must be submitted online as digital jpg image files. The judges will review the digital jpg images to select those suitable for conditional acceptance to exhibit in the show. The final award judging will be based on the actual artwork on display in the exhibit. Up to 3 works may be submitted. Based on the judges’ decision and subject to exhibit space availability, all of your entries may be accepted.
Entry Fees
Up to 3 works may be submitted.
Members: $20 for one entry; $30 for two entries; $40 for three entries.
Non-members: $40 for one entry; $50 for two entries; $60 for three entries.
If during registration for the October Juried Show, a non-member elects to become a member, the membership will be good for the October Juried Show and extend through 12/31/2026.
Entry fee is non-refundable.
Acceptance
Initial judging will be based on the JPG images submitted. By September 4 the judges will have made their decisions regarding which entries are conditionally accepted into the exhibit. Final acceptance is contingent on the JPG you submitted being an accurate representation of the work you deliver, have excellent quality, and meet all of the requirements described in this Prospectus.
Delivery of Conditionally Accepted Artwork
All work must be hand delivered to the Guild on Wednesday, September 17, between noon and 7 pm, to Guild of Creative Art, 620 Broad St., Shrewsbury, NJ 07702.
No work may be delivered before or after that date and time.
Works must not exceed 48″ on any side, including the frame (and including multi-panel works).
Works must be suitably framed, wired and ready for hanging. No alligator clips or tabletop frames allowed.
Framed pieces over 36″ in any direction (including the frame outer dimensions) normally displayed under glass must have Plexiglas instead of glass.
Wraparound canvas must be painted/printed on all sides, without staples.
Work intended to be hung on the walls shall not exceed a maximum weight of 25 pounds.
Non-conforming work will be rejected at the discretion of the receiving committee.
All artwork must be for sale and remain until the show ends. The Guild receives a 33 1/3 % commission on all sales.
Insurance
Please note: The Guild of Creative Art specifically disclaims any liability for the loss, damage, or theft of any artwork exhibited or stored on its premises. Artists are responsible for insuring their own work from delivery to pick-up and return to artist.
Jurors
Nancy Ori Photographer, Instructor and Event Producer for
New Jersey Media Center LLC in Berkeley Heights
Elisa Elorza Manager and Curator of the CVA gallery at Brookdale College
Awards
2025 Awards – are finalized! $2,200 in total
$200 - Best in Painting
$200 - Best in Photography
$200 - Best in Sculpture
$100 - Mitchell Award for Acrylic
$100 - Friedlander Award for Abstract
$100 - Lorraine Ravner Memorial Award for Macro Photography
$100 - Bill Machinsky Memorial Award for Landscape Photography
$100 - David MacNeill Memorial Award for Wit and Whimsy
$100 - Tom Wilczewski Memorial Award for Watercolor
$100 - Barbara Shieldkret Memorial Award for Mixed Media
$100 - Sarah Stern Memorial Award for Oil Painting
$100 - Frank Colaguori Memorial Award for Realism in Painting
$100 - Susan Schwartz Memorial Award for Nature Photography
$100 - Pastelist Salon of NJ Award in Memory of Caroline Klein
$100 - O'Keefe Fitzsimmons Award for Technical Brilliance
$100 - Goldstein Family Award for People Photography
$100 - Jean Watson Parmly Memorial Award for Portraiture
$100 - Betty Ann Butler Memorial Award for Wildlife
$100 - Mark Behr Award for Action Photography
Medal – 10 Bronze Achievement Awards
Additional awards may be announced. All award winners will receive medals.
The judges will make awards based on the actual artwork submitted, not on the jpg.
Artist’s Release
Artist agrees that accepted works may be used for publicity.
End of Show Pick-Up
Thursday, October 30, noon – 7 pm ONLY. Note: There will be a $2.00 per day charge for late pick-up. Works remaining 30 days in storage will be donated to charity. No exceptions.
Questions
For questions about the Guild or this prospectus, please contact: [email protected]. For technical support, please see the Support section below.
Additional Notification Information
Notifications will be emailed and posted in your ShowSubmit account by the end of the day on September 4, 2025.
You may view the notification in your ShowSubmit account by logging in and clickingtapping the Notifications at the top right of the screen, or in your Entry History.
If you do not receive your email, login and view the notification in your account. We cannot respond to inquiries regarding the status of notifications.
Note: Entries made prior to 2023 may not display the View Notification link.
Image and Filename Specifications
File Format: Submit original, high-quality JPEG image files. Other formats (e.g., PNG, TIFF) are not accepted.
Crop Your Image: Ensure only the artwork itself is visible in the image. Do not show any visible matting, frames, or background distractions.
Orientation: Make sure your image is oriented correctly (right side up) so that the artwork appears in its intended viewing direction.
Image Size: You do not need to resize your image files before uploading. The system will automatically resize them. Smaller images cannot be enlarged to meet the requirements, so ensure your images are high resolution before uploading.
File Names: You do not need to rename your files before uploading them. The system will handle any file naming requirements.
File Size: There is a 30mb maximum file size limit. Larger image files will take longer to upload and process.
Image and Filename Specifications
For those curious, or in need of more detailed information regarding our image and file specifications, please see the following:
File Format: Submit original JPEG (JPG) image files. For the best results, ensure your files use the sRGB color profile.
Cropping: Crop your image to include only the artwork itself. Do not include the mat, frame, or any background.
Image Dimensions:
Images should be at least 1500 pixels on the longest edge.
The file size must be no larger than 30 MB. Large files may take longer to upload and process.
Smaller images cannot be enlarged to meet the requirements. Small images will be saved as is and may not display well in the jury panel, which could affect their review or lead to disqualification.
Ensure your images are high resolution before uploading.
Automatic Resizing:
ShowSubmit automatically resizes images to 300 DPI and 1500 pixels on the longest edge if they exceed the specifications.
If your images already meet the exact show specifications, they will not be resized.
File Naming:
You do not need to rename your image files.
Files are automatically renamed using your last name, first initial and the title of the work. e.g. Hamby_D_BeautifulDay.jpg
Quality Tips:
Use your camera’s highest quality setting to capture the image.
Ensure the artwork is well-lit and avoid glare from glass.
Use a tripod for stability and crop out any parts of the photo that are not the artwork.
Additional Entry Information
You will pay for your entry by credit or debit card using our secure checkout system.
After your entry is submitted and paid for, you may log back in to review your entry, edit artist and image information, and add or substitute images up until the entry deadline (August 29, 2025.)
Entry fees are not refundable and must be submitted and paid by the entry deadline.
Entries cannot be accepted or changed after the deadline. Incomplete entries will be disqualified.
Support
For questions about GCA or this Prospectus, please contact Audfrey Lombardi ([email protected]).
For technical support or entry questions, first check our Help Center or Entry Guide. If you still need help, email ShowSubmit Support ([email protected]). We’ll respond between 9am and 6pm Eastern Time, Monday through Friday.
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