Built for Exhibitions

Features & Tools

ShowSubmit gives organizations everything they need to run professional calls for entry. From collecting submissions and jurying to notifying artists and publishing beautiful online galleries.

For organizations.

Launch Your Call

Everything you need to get your call for entry set up, branded, and ready for submissions without extra work.

  • Full-Service Setup

    Hands-on configuration and review are included with every call. We handle the setup so everything opens correctly and on time.

  • Custom Entry Forms

    Entry forms are built to match your prospectus, with fully customizable fields to capture exactly the information you need.

  • Auto-Processed Images

    Images are automatically resized and renamed using standard naming formats, saving you and your artists from file handling issues.

  • Private Listings

    Run fully functional calls without promoting them publicly. Ideal for member-only shows or invitation-only opportunities.

  • Secure Payments

    Accept secure credit card payments through Stripe so artists can pay entry fees with confidence.

  • Tiered Entry Fees

    Offer member, non-member, or student pricing with automatic total calculation.

  • Early-Bird Pricing

    Offer discounted entry fees before a set deadline and automatically switch to regular pricing when the deadline passes.

  • Friendly support

    Quick, personal help from real people Monday to Friday, 10 am to 6 pm Eastern Time.

Promote & Grow Entries

Tools to reach more artists and boost participation in your show.

  • Email Marketing

    Your call is included in our monthly email listing of open and upcoming opportunities, reaching thousands of active artists.

  • Reach Past Entrants

    Automatically email past participants from your organization who have not yet entered the current call to boost participation (artists must be opted in).

  • Sharable Show Page

    Public show page where artists can review details and submit entries without logging in.

  • Marketing Attribution

    See which emails and posts drive entries with built-in UTM tracking.

Fair Jurying & Selection

Flexible scoring tools and selection panels that make jurying transparent and efficient.

  • Jury Panel

    Flexible scoring methods, including numerical scoring and Accept or Decline, presented in a clean, distraction-free interface.

  • Juror Progress Tracking

    See juror completion status and send reminders to keep decisions on schedule.

  • Selection Panel

    Review juror scores with powerful filtering tools. See cumulative totals, averages, medians, and standard deviation to make final accept or reject decisions with confidence.

  • Awards Panel

    Provide judges or awards chairs with a dedicated panel of accepted works for assigning awards.

  • Notification Emails

    You provide the acceptance, non-acceptance, and award messages. We send them on time, branded with your organization’s name and logo.

Team & Workflow

Collaborate with co-chairs, share notes, and keep your process organized.

  • Unlimited Admin Users

    Invite as many administrators as you need to collaborate on your show.

  • Admin-Only Comments

    Leave private notes on entries or artworks so your team can collaborate without endless email chains.

  • Duplicate Entry Detection

    Alerts you when an artwork appears to have been accepted into a previous exhibition run by your organization.

  • Reverse Image Search

    One-click Google reverse image search to help verify originality or check if an artwork has appeared elsewhere before accepting it into your show.

  • Stay on Track

    We help keep your call running smoothly by letting you know when something needs attention, such as juror details or artist notifications.

  • Guided by Email

    You receive friendly reminders at key moments so you always know what comes next and can move your call forward with confidence.

Installation Day Made Easy

Stay organized on receiving day and make hanging the show simple.

  • Artwork Labels

    Generate professional, ready-to-print labels for every accepted work. They are formatted consistently and ready instantly, eliminating the need for manual design or formatting.

  • Inventory Sheets

    Create organized, print-ready check-in sheets that make receiving, hanging, and returning artwork smooth and error free. There is no need to maintain separate spreadsheets.

  • Mark Works as Sold

    Mark artworks as sold in the control panel and download a spreadsheet of sold works for record keeping or follow up.

Online Gallery & Engagement

Showcase your exhibition online and invite the public to explore and interact.

  • Online Gallery

    A hosted online gallery for each exhibition. Search artwork, filter by medium, view awards, and mark works sold.

  • Sharable Artwork Pages

    Boost engagement by allowing viewers to share artworks. Each shareable link opens to a clean, focused page showcasing that single piece.

  • People’s Choice voting

    Engage visitors with secure, email-verified voting and duplicate-vote prevention.

Reporting & Archives

Get insight into entries and jury results, and keep a record of past exhibitions.

  • Real-Time Reports

    See a graph of entries over time. Perfect for checking the effectiveness of marketing efforts.

  • Custom Reports

    Export entry lists, images, and juror data with exactly the fields you need.

  • Accounting Reports

    Easily review total entry fees and export a spreadsheet of all transactions. Ideal for treasurers who need financial data.

  • Historical Data

    Access a complete archive of all past exhibitions run by your organization.

For artists.

For Artists

A simple, streamlined way to submit artwork and track results.

  • Artist Dashboard

    Artists can log in anytime to see the status of their entries, from submission to jury results. This makes it easy to stay informed without only relying on email notifications.

  • Remind Incomplete Entrants

    Automatically send reminder emails if you started but have not completed your entry, encouraging you to finish before the deadline.

  • Customize Preferences

    Set your interests and receive emails for only the shows that are relevant to you.

  • Mobile-Friendly

    Submit artworks for entry using a simple process that works on your phone, tablet, or computer.

  • Auto-Processed Images

    Upload large JPGs and your files are resized and renamed automatically.

  • Secure Payments

    Secure credit card payments through Stripe. Your payment information is never shared with our server.

  • Entry History

    View past entries, acceptance status, download documents, and view prospectuses.

  • Downloads

    Download current or past show prospectuses for shows you have entered.

  • Notifications

    View your acceptances from your dashboard.

  • Friendly Support

    Email support between 10 am and 6 pm Eastern Time, Monday to Friday.

“ We looked at a couple of online submission platforms. We chose ShowSubmit because entrants didn’t have to resize their images. What we didn’t realize at the time, was they offered so much more.” Gina Murrow Pastel Society Alaska (PSAK)
“ I also want to personally thank you for making the jury process, which was daunting, very easy to use. It was without a doubt the best I have ever used.” Richard McKinley Juror, Pastel Society of America (PSA)
“ One of the very best jurying sites I’ve used. User friendly and very intuitive, it allowed me to spend my time looking at submissions rather than wrestling with unnecessarily complex technology.” John Salminen Award-winning artist & juror, Watercolor Society of Alabama (WSA)
“ I found the online submission process simple, precise and easy to complete.” Laurel Friedmann Connecticut Pastel Society (CPS)
“ This has been a great experience working with you and your company. You made what I thought was going to be difficult easy for us and truly a pleasure.” Wilfred Sessoms Exhibition Chair, Pastel Society of New Jersey (PSNJ)
“ ShowSubmit is an incredibly efficient and user-friendly platform, making the submission process seamless and professional for everyone involved.” Alex Tibar Exhibition Chair, American Artists Professional League (AAPL)
“ It has been a smooth, hassle free experience with ShowSubmit submissions. Thank you for that. Last year at this time, it was chaotic and I was stressed out. We are so happy to be working with ShowSubmit.” Michael Adams Members Show Chairman,
Philadelphia Water Color Society (PWCS)
“ ShowSubmit is my preferred online submission platform. It is thoughtfully designed, easy to use, and has the best interface for artists and judges alike.” Liz Haywood-Sullivan President, North River Arts Society (NRAS)
President Emerita, International Association of Pastel Societies (IAPS)
“ As an organization with multiple exhibitions, it is important that our jurying system be easy to use. ShowSubmit goes above and beyond all expectations with their hands on support of clients. Salmagundi Club is happy to recommend ShowSubmit.” Karene Infranco Chairman, Salmagundi Club (SCNY)
“ I’m always so pleased when using ShowSubmit to jury an exhibition…you make the process easy and seamless. Thank you!!” Lyn Asselta, PSA MP, IAPS EP Juror & Master Pastelist
“ I was pleasantly surprised at how convenient and well thought out the process was. I have a second show next year and so I am hoping they also use ShowSubmit.” Kathy Falla Howard Juror, Arizona Plein Air Painters (APAP)
“ I want to let you know how thrilled everyone has been with ShowSubmit. Our first rollout using it went perfectly. It's a great platform.” Renee Crawford Exhibition Chair, Fine Arts League of Cary (FALC)
“ Two years ago, after 125 years of juried shows, RAM successfully moved to online jurying with ShowSubmit. We appreciate the user-friendly platform and the responsiveness of their staff!” Lance Crow Education Director, Richmond Art Museum (RAM)
“ I would also like to express my appreciation for the ShowSubmit platform. I have found it to be a seamless and efficient process...I wish all my entries could be done through ShowSubmit!” Allison Krajcik Award-winning Pastelist
“ I wouldn’t entrust the processing of over 1,000 Pastel Society of America Annual Exhibition entries to anyone other than ShowSubmit.” Jimmy Wright President, Pastel Society of America (PSA)
“ Minnetrista hosts two juried art shows each year, and the level of coordination and time needed for each can be a hassle! ShowSubmit allows us to work with artists and jurors in a way that is both easy and efficient, saving us valuable time and energy.” Sebastián E. Encina Director of Curation & Exhibition, Minnetrista Museum & Gardens (MMG)
For Organizations

Begin your next exhibition

We’ll guide you through the process and help make it smooth and stress-free.

Host Your Call for Art Request a demo