ShowSubmit online art submission system

Online Entry for Art Exhibitions


Shows open for entry
CMPSCentral Mass Pastel Society
1st National Juried Exhibition
CMPS website

deadline: October 31, 2019
NAWANational Association of Women Artists

New York, NY
deadline: November 27, 2019
Shows opening for entry November 15, 2019
IAPSInternational Association of Pastel Societies
36th Juried Exhibition
Dunedin, FL
deadline: January 10, 2020
PSWCPastel Society of the West Coast
2020 Member Exhibition
online show
deadline: February 2, 2020
Shows opening for entry February 3, 2020
PSWCPastel Society of the West Coast
34th Annual International Exhibition
Pastels USA 2020
deadline: April 6, 2020

Welcome to Entry for

Spencertown Academy
6th Annual Regional Juried Exhibition "In the Moment"

Spencertown AcademyOctober 5 - 27, 2019
Spencertown Academy
790 Route 203
Spencertown, NY 12165

Return to Spencertown Academy website.

Juror of Selection and Awards: Katherine Carter

Get the complete Prospectus here.

Please read the prospectus if you have not done so.

Dates at a glance

Entries: Online entries only

Entry deadline August 21, 2019, midnight EDT - the link to the entry system is at the bottom of this page.
The information you will be required to submit is similar to that required on previous entry forms. You may pay for your entry by credit card or debit card, using our secure checkout system.

Work Eligible

Image Specifications

Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Fee Structure

Accepted Work:
Notification, Receiving


Removal of Work


Artwork and entry materials will be handled with all possible care.

Spencertown Academy insures work up to a maximum value of $4,000 per item while on our premises only. Insurance for work during transport to and from the Academy is the responsibility of the lender. If the insurance value of any individual piece exceeds $4,000 the lender should arrange for a special insurance rider to cover the excess.

By submitting to this show you acknowledge that you have read the Spencertown Academy Exhibition Guidelines and agree to its terms.

Entry for this show is CLOSED.

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Spencertown Academy
6th Annual Regional Juried Exhibition "Light+Shadow"

Wednesday, August 21 - midnight EDT - deadline for online submission of entries

Friday, September 6 - notice of acceptance emailed

Thursday, September 26 - hand delivery, 5:00 - 7:00 p.m.

Saturday, October 5 - exhibition opens to public, 1:00 - 5:00 p.m.

Saturday, October 5 - Reception, 4:00 - 6:00 p.m.

Sunday, October 27, show closes, 5:00 p.m.

Sunday, October 27, Removal of artwork 5:00 - 6:00 p.m.

Monday, October 28, Removal of artwork 10:00 - 11:00 a.m.

Work Eligible

Be sure to read the prospectus thoroughly (download link above).

Media: Any media except photography or fine crafts. No reproductions or giclees will be considered.

Submissions will be accepted from residents of Columbia County, NY and the following surrounding counties: Rensselaer, Albany, Schenectady, Ulster, Dutchess and Greene in NY; Litchfield and Fairfield in CT; and Berkshire in MA.

Works previously exhibited at Spencertown Academy are not eligible. Work created in the last three years is preferred. Maximum size of entry, including edges of frame, cannot exceed 36 inches in any direction - please measure prior to entry. State framed size at time of entry.

3-D art must be light enough for one person to handle and be able to be hung on the wall, displayed on the floor, an Academy pedestal, or on a shelf provided by the artist.

Image Specifications

Please follow the instructions carefully regarding the preparation of your images.
  1. Set your camera for a very high quality image that is not less than 300 dpi. This will be a large file size. Make sure your camera is square with the painting when you shoot, so that the image is not skewed or distorted. Use of a tripod is suggested. You may make adjustments, but only as needed to make the image look more like your artwork.
  2. Crop the image. No mat, frame, or extraneous material should appear. Now make a copy of this image (SAVE AS). Keep the original for your own records.
  3. Resize the copy image with a resolution of 300 dpi to a length of 900 pixels on the longest side.
  4. Save this copy now with a new filename, as follows: Lastname_firstinitial_artworktitle. You may have to alter the title as it appears in the filename of the image file only. For example if your name is Jane Doe and your piece is titled Early Sunday Morning, the filename you would give to the digital image is: Doe_J_EarlySundayMorning.jpg. But during the entry process, you would type in the actual Title of the work as Early Sunday Morning when asked for the Title, Price, Size, etc.
  5. Save the image as a high quality jpg. (Use the "Save As" function to select jpg and the highest quality.) The image title will now end with .jpg For example: Doe_J_EarlySummerMorning.jpg
  6. Images not meeting the requirements may be disqualified. If your software does not give you the necessary options to prepare your images as specified, consider buying Adobe Photoshop Elements (under $100) or get someone who has the proper software to help you.
Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Name your image files

The title of each piece you submit appears in two places: (1) you type in the Title of the work in the space provided for the information about the piece; this will be just as you would wish the title to appear in the show catalog (e.g. My Uncle's Lonely Road), and (2) the title appears also as part of the filename you give to the digital image you will upload, and for this purpose you should remove any spaces, quotation marks, accents, special characters, etc. (e.g. MyUnclesLonelyRoad)

Use the following protocol for giving your image file a name for submission: Start with your last name, followed by an underscore, followed by your first initial, followed by another underscore, then the title of the image without spaces, then make sure it has the extension ".jpg".

For example: Armstrong_N_FirstStep.jpg.

Shorten long titles in the filename, please, and remove all spaces and quotation marks.

Title Instructions

On the online entry form, remember to enter the Title of your piece in the space provided for that as you would wish the title to appear in the show catalog.

Fee Structure

A maximum of 4 original works created within the past three years may be entered.

For Spencertown Academy members, the fee is $35 to enter the show regardless of the number of images.

For non-members, the fee is $45 to enter the show regardless of the number of images.

Entry fees are non-refundable.

Incomplete entries will be disqualified.

Accepted Work:

Notification, Receiving
NOTIFICATION of acceptance will be made by an email through ShowSubmit ( by September 6th. Please be sure that email address is accepted into your Inbox (add to Safe Senders List).

No substitutions of accepted work will be allowed. All work must remain in the gallery for the duration of the exhibition.

ACCEPTED WORK - attach the exhibition label included in your acceptance email. Fill out the label then affix the top of the label to the back of the piece. Artwork must be identical to the accepted image. No substitutions permitted. All accepted artwork MUST be delivered to the exhibition. Digital entry is a good faith obligation and should be honored.

ALL hanging 2D work must be wired for hanging with professional-grade wire and screw eyes. Ensure corners of frames, whether metal or wood, are tightly joined. Examine work for stray debris that may have slipped in during framing.

Measure to ensure work meets any size limitations before delivery, include outer edges of frames - work not in compliance will not be exhibited.

DROP OFF ACCEPTED ARTWORK on Thursday, September 26, from 5:00 - 7:00 p.m. If you cannot deliver during that time, you may make special arrangements to deliver your work to the gallery before Monday, September 30. You must arrange this in advance by contacting Spencertown Academy.

Work must arrive on scheduled date. Images of accepted works may be used at the sole discretion of Spencertown Academy for promotional purposes including but not limited to the invitation, catalog, website, or on subsequent years' prospectus. Images will include attribution wherever possible. Spencertown Academy will retain 35% from all sales. Work cannot be withdrawn before the end of exhibit.


Spencertown Academy will retain 35% from all sales. Work cannot be withdrawn before the end of exhibit.

Removal of Work

ALL WORK must be picked up at Spencertown Academy on Sunday, October 27, 5:00 - 6:00 p.m.
Monday, October 28, 10:00- 11:00 a.m.

JUROR: Katherine Carter

Our juror is Katherine Carter, an artist representative who places art in museums and galleries. As a consultant, she teaches artists to professionalize their methods of presentation and helps them assess where they are on their career track and how to get their work shown.