ShowSubmit online art submission system

Online Entry for Art Exhibitions

Welcome to Entry for

Catharine Lorillard Wolfe Art Club
118th Annual Open Juried Exhibition

CLWAC December 2 - 19, 2014
National Arts Club
15 Gramercy Park South
New York, NY 10003



Dates at a glance

Work Eligible

Image Specifications

Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Fee Structure

The information you will be required to submit is similar to that required on previous entry forms. You may pay for your entry by credit card or a PayPal account, using our secure checkout system through PayPal.

Complete Prospectus

TO ENTER, read below and check the box to indicate your acceptance of the conditions. Then you will be able to begin the submission process.


Neither the Catharine Lorillard Wolfe Art Club nor the National Arts Club, their officers or employees, will be responsible for loss or damage to any artwork, however caused. Your entry in this exhibition also constitutes agreement for reproduction rights for this exhibition. Submission of entry constitutes agreement to all conditions in this prospectus stated therein.

Entries are now closed.

Catharine Lorillard Wolfe Art Club
118th Annual Open Juried Exhibition

Friday, October 3 - midnight EDT - Extended Deadline for online submission of entries

Monday, December 1 - Receiving Day, 8:30 a.m. - 12:00 noon

Tuesday, December 2 - Exhibition opens to public

Friday, December 12 - Benefit Reception supporting the Metropolitan Museum of Art, 5:30 - 8:00 p.m.
For details see prospectus

Friday, December 19 - Awards Dinner, 6:00 - 9:00 p.m.
Reservations required; due with payment December 9, 2014
For details see prospectus

Saturday, December 20 - Removal of artwork, 10:00 a.m. - 1:00 p.m.

Work Eligible

Any woman artist may submit for jurying one original work executed within the last 3 years. Giclees, photography, computer generated images, crafts, work done under instruction, derived from published photographs or previously shown in a CLWAC Annual Open Juried Exhibition is NOT eligible.


Eligible media: Oil, Acrylic, Watercolor, Pastel, Graphics and Mixed Media. Artwork, including frame, must not exceed 42 inches in width or height. All 2-D work must be suitably framed, wired and ready for hanging. Plastic glazing is required if a metal frame is used and is recommended if your work is shipped.


All sculpture must be light enough for one person to handle. Wall- hung work must be equipped with a hanging device. Ceiling-hung works or installation works are NOT eligible. Do not submit a small sculpture that requires a case for display. Sculptors living within 50 miles of the National Arts Club must provide their own pedestals or pay an additional $25 pedestal rental fee.

Image Specifications

  1. All images must be high quality jpeg (jpg) image files.
  2. Set your camera to the highest possible quality image, use good lighting on your painting without any glass in front of it, and use a tripod for your camera.
  3. Once the photo is taken and on your computer, you must crop out all parts of the photo that are not the actual painting; do not show mat, frame, etc, only the painting itself.
  4. Please save at 300 dpi resolution, with a size of 900 pixels on the longer side of the image (i.e. for a horizontal format, the width should be 900 pixels; for vertical format, the height will be 900 pixels; for a square format both dimensions are 900 pixels.). The upload system will not accept very large files, so you must reduce the native image size to these specifications.

Prepare your images using these specifications BEFORE you start the entry process!

Filename Instructions

Name your image files

Use the following protocol for giving your image file a name for submission: Start with your last name, followed by an underscore, followed by your first initial, followed by another underscore, then the title of the image without spaces, then make sure it has the extension ".jpg".

For example: Obama_M_TheWhiteHouse.jpg.

Shorten long titles in the filename, please, and remove all spaces and quotation marks.

PLEASE NOTE: The Title of your piece appears in two places in your entry.

(1) When giving a filename to the digital image file you will upload, follow the above procedure, e.g. Smith_J_MyDaughtersToyChest.jpg.

(2) When filling out the entry field for the Title of the piece, on the same page where you will enter the medium, size and price, type the Title just as you want it to appear in the catalog, e.g. My Daughter's Toy Chest.

Fee Structure

Limit: 2D work: 1 image entered per artist

3D work: 2 images of the same piece

Members: $40
Associate: $45
Non-member: $50

Entry fee is paid by credit card or PayPal account at the conclusion of the online entry process.

Entries from outside U.S. must be paid with credit card or PayPal account in U.S. currency.

Incomplete entries will be disqualified.

Accepted Work: Notification, Receiving, Shipping

Accepted entrants will be notified via email the week of October 13 including a label to be downloaded and attached to accepted work. The piece submitted must be identical to accepted JPEG. No substitutions permitted.


Shipper should receive work in advance to allow its timely transport to the gallery. Name given to your shipper must be identical to that on your Online application. Two available shippers are:

D.A.D, 855 Edgewater Road, Bronx, 10474
Phone 718-893-3044, FAX 718-893-3924

Mike DePompeo, 5-00 First Street, Fairlawn, NJ 07410
Phone 201-873-1495.


Monday, December 1, 9:00-12:00 noon. Accepted works will be received only on the date and during the hours specified. Artwork must arrive unpacked, whether delivered by artist or agent, at the National Arts Club, 15 Gramercy Park South, New York, NY 10003.


Every effort will be made to encourage sales. A contribution of 25% will be accepted by the CLWAC. The artist is responsible for sales tax and delivery of artwork to the purchaser.

Removal of Work

NO ARTWORK MAY BE REMOVED FOR THE DURATION OF THE EXHIBITION. Artists attending the Awards Dinner may remove their work at the end of the evening. All other artwork must be removed on Saturday, December 20, 10:00am-1:00pm. Work not removed will be stored at artist's expense with D.A.D.

The Grand Gallery
National Arts Club

15 Gramercy Park South
New York, NY 10003

Monday Friday 12 noon - 6 p.m.
Saturday - Sunday 100 - 6:00 p.m.

Gallery visits are subject to change on a daily basis. Please call 212-475-3424 in advance for viewing availability.